The difference between Enrollment and Registration:

• Registration is the process of submitting required documents and information to sign up a student for school. This typically includes filling out forms, providing proof of residency, birth certificates, immunization records, and other necessary paperwork.
• Enrollment happens after registration is approved, officially placing the student in the school and assigning them to a class.

In short, registration is the first step, and enrollment confirms that the student is officially part of the school.

 How do I register my student(s) without internet service at home?

Families without internet access or devices at home can still complete the registration process using an alternative method that is both safe and accessible.

• Montclair Public Library:  You can visit the library to use their free public computers, even if you are not a library member. Guest passes are available for computer access.
• Covington-Harper Elementary: You may call ahead to reserve a time to use a laptop at Covington-Harper Elementary for registration.

For any questions about enrollment, please contact Ms. Kathlene Martinez at 571-466-4500.

When do I need to enroll my child? Is there a deadline?

Covington-Harper Elementary warmly welcomes new students who live within our school boundaries year-round!

While there is no official deadline to enroll, we encourage families to register as early as possible. Early enrollment helps us:
✔ Plan for class sizes and staffing
✔ Ensure a smooth transition for your child
✔ Keep families informed with important school updates, including back-to-school information

We look forward to welcoming your child to the Covington-Harper family!

Are enrollment documents required to finalize registration?

Yes, enrollment documents are required to complete registration.

Registration is incomplete until all required documents are submitted to the school in your home attendance area. Be sure to provide all necessary paperwork to ensure a smooth enrollment process for your child.

At what age can my child enroll in Kindergarten?

In the State of Virginia, children must be five years old on or before September 30 to be eligible for kindergarten.

What if I don't have my child's birth certificate?

• If you do not have a birth certificate and your child was born in Virginia, they are available for purchase at all DMV custom service centers.
• If your child was born in the state of Virginia, please visit The Virginia Office of Vital Records or call 804-662-6200 for information on how to obtain a duplicate birth certificate. 
• If your child was born in the U.S. (outside of  Virginia), contact your child's birth state or territory's vital records office. 

What if I can't find my child's immunizations records?

Virginia law requires all school-age students to present proof of required immunizations. Learn more here. If you cannot locate your child's immunization records, here are some steps you can take: 

• Contact your child's current or past healthcare providers to request records of vaccinations administered. 
• Check with your child's previous school or daycare provider, if applicable.
• Many states, including Virginia, maintain immunization registries. Check if your child's records are in the state registry, such as such as Virginia Department of Health.
• Contact your local or state health department. They may assist in locating immunization records or provide guidance on how to proceed.

I am currently living with someone and cannot provide proof of residency?

Families who have established stable residency in the home of another adult living within the Covington-Harper Elementary boundaries can complete an Affidavit of Residency Form.

Steps to Complete Affidavit of Residency Verification:

1. Download the Affidavit of Residency Form (found under "Board Documents, Policies and Regulations 711-3).
2. Both the Parent/Legal Guardian and the Prince William County Resident (the adult you are living with) must complete, sign and have the form notarized.
3. The Prince William County Resident (Resident Adult) must provide proof of residency on behalf of the family.

For assistance, please contact the school office.

I am a non-parent or non-resident enrolling a student in Prince William County School:

 If you are a non-parent or non-resident enrolling a student in a Prince William County Public School, please click below for helpful information:

• Residency Regulation 711-3
• Tuition Regulation 346-1
• Resolving Conflicts Between Parents Over School Issues (PDF)

The tuition rate for the 2024-2025 school year is:

• In State: $9,462/year
• Out of State: $18,159/year

Kindergarten Registration

Register Here: Kindergarten Registration

Eligibility Requirements

• Children who turn five years old by September 30th of the current school year are eligible to enter kindergarten.
• Virginia law requires all children who turn six years old by September 30th to be enrolled in school.

Now Enrolling for the 2026-2027 School Year on March 16

We are excited to welcome our future Covington-Harper Cheetahs!

Kindergarten is the first step in a child’s educational journey, and we are thrilled to invite new students into our Covington-Harper Elementary community. We encourage families to complete registration as early as possible to help with class placement and staffing.

Join us as we begin this exciting adventure together!

Online Registration

For information on students experiencing homelessness (McKinney-Vento Homeless Assistant Act) including the application process and requirements please visit

www.pwcs.edu/departments/student_services/homelessness

For further questions please contact PWCS McKinney-Vento Office | [email protected] | 703-791-7436

Explore our County’s Specialty Programs and learn more about the application process through the recorded Zoom information sessions. Visit Prince William County Schools (PWCS) Specialty Programs website at  

www.pwcs.edu/academics___programs/advanced_academics___specialty_programs/specialty_programs/index

for resources, details, and to access the session recordings. These programs are optional.

Application open Date: Nov 1, 2024

Deadline: Feb 1, 2025 

MIDDLE SCHOOL                            

International Baccalaureate Middle Years Programme

Fred Lynn MS

Information Meeting: November 14, 2024, 6:30 p.m. in Fred Lynn MS Cafeteria

                                                 January 15, 2025, 6:30 p.m. in Fred Lynn MS Cafeteria

Attendance Area: Potomac Shores MS

Hampton MS

Information Meeting: November 18, 2024, 6 p.m. at Hampton MS Cafeteria

                                                  January 13, 2024, 6 p.m. at Hampton MS Cafeteria

Attendance Area: Graham Park MS

Math and Science Program

Graham Park MS

Information Meeting: November 13, 2024, 6 p.m. at Graham Park MS Library

                                                  January 16, 2025, 6 p.m. at Graham Park MS Library

Attendance Area: Graham Park MS

Rippon MS

Information Meeting: November 13, 2024, 6:30 p.m. in Rippon MS Cafeteria

                                                 January 9, 2025, 6:30 p.m. in Rippon MS Cafeteria

Attendance Area: Potomac Shores MS 

Same Gender Program

Woodbridge MS

Information Meeting: November 12, 2024, 6:30 p.m. at Woodbridge MS Auditorium

                                                 December 14, 2024, 6:30 p.m. at Woodbridge MS Auditorium

Attendance Area: Middle schools east of Hoadly Road may apply

 World Language/Spanish (limited to 6^th grade students)

Fred Lynn MS

Information Meeting: November 14, 2024, 6:30 p.m. in Fred Lynn MS Cafeteria

                                                  January 15, 2025, 6:30 p.m. in Fred Lynn MS Cafeteria

Attendance Area: Graham Park MS, Potomac Shores MS

PWCS Regulations

· Age of Entrance https://go.boarddocs.com/vsba/pwcs/Board.nsf/goto?open&id=BLQ47Q0A3637

· Immunizations Requirements

· Residency https://go.boarddocs.com/vsba/pwcs/Board.nsf/goto?open&id=BLPRHM6B4130

· Verification of Birth https://go.boarddocs.com/vsba/pwcs/Board.nsf/goto?open&id=BLQP2M62391E